It’s no secret: Participating in salary and HR surveys is challenging. From gathering the data you need (some of which may come from other departments) to ensuring your job matches are accurate, survey participation requires thoughtfulness, patience and time.
Based on years of working with clients to guide them through salary and HR survey participation, we have identified four steps that will lead you to a successful participation while minimizing your time and effort. By following these steps, you will ensure an accurate and complete survey submission, and that only serves to provide you with the most credible pay data you need to make sound pay decisions.
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Job matching can be time-consuming, but it’s worth the effort if you consider the benefits of accurately understanding your market competitiveness. To achieve proper job matching:
For more details, refer to the Guide to Job Matching available in the WTW Data Services Participation Portal.
02
The reliability of your organization’s data is critical to making informed pay decisions. It’s important to vet your data before you submit to limit follow-up inquiries and verifications that will take more of your time later.
While we encourage reporting complete data, there is some information we strongly advise against submitting:
Do report: |
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Do not report |
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For more details, refer to the Guide to Data Submission or access the Help Center on the WTW Data Services Participation Portal. The Help Center provides FAQs for the submission process, training videos and a comprehensive user guide to walk you through the features of the Online Editor used for data submission.
03
WTW offers a variety of tools to make your salary and HR survey submission easier and more convenient. Our online participation portal allows you to download pre-populated workbooks of submitted data from previous years, enabling a more seamless update of your data. The portal also automatically checks the completeness of your submission, presenting initial queries online in near real-time, and that lessens the burden of tedious review later.
You can also leverage the online Survey Catalog for quick results, eliminating time spent on the grueling process of reviewing roles and job descriptions. You also can take advantage of automated job matching for job-match recommendations. And, with seamless data import integrated into the portal, it is easier than ever to collaborate and make edits directly and securely.
Ensuring a smooth submission process also means planning to meet critical deadlines. We strongly recommend reviewing participation materials ahead of time so that you have plenty of time to identify data sources outside of your department (i.e., from your finance department including revenues, assets, long-term incentives, accounting values) and coordinate data submission with other colleagues who may be responsible for data outside of your remit (e.g., pay and performance, executive, other regions, other divisions).
04
Close collaboration with your survey partner is perhaps one of the most critical but overlooked aspects of successful survey participation. Whether you’re engaging with a provider for the first time, thinking of switching from your current provider or even renewing with your existing partner, it’s important to weigh your options and needs.
The salary survey provider you choose should support you through the full submission process, whether that means helping you submit your salary data, matching your jobs or validating your data. And, once participation is complete and results are released, you want a partner who understand how your data compared to the market and can offer advice on the actions you need to consider.
When reviewing your options, consider:
Successful salary survey participation is within reach. By leveraging the knowledge and innovative tools available to you in preparing your data and avoiding the common submission pitfalls, you can maximize your investment in salary survey data and ensure you’re not paying your employees too much — or too little.